Xero Connected AppAutomate prepayments and unearned revenue in Xero
Prepaidly creates recognition schedules, tracks balances and posts monthly journals to Xero, so finance teams can finally move away from spreadsheets
- Built for Xero users
- Straight-line & pro-rata
- Automatic journal posting
Prepayment Schedule
Prepayment Balance
Unearned Revenue Schedule
Unearned Revenue Balance
Prepayment Balance Projection
Unearned Revenue Balance Projection
Recent Schedules
Your 6 most recently created prepayment and unearned revenue schedules
| Type | Contact | Account Code & Name | Amount | Period | Status | Created Date |
|---|---|---|---|---|---|---|
| Prepayment | Harbour Lane Logistics | 310 Office Supplies | $18,000.00 Remaining: $13,500.00 | 1 Jan 2026 - 31 Dec 2026 | In Progress | 12 May 2026 |
| Unearned Revenue | Summit Dental Group | 400 Subscriptions | $12,000.00 Remaining: $8,000.00 | 1 Mar 2026 - 28 Feb 2027 | In Progress | 8 May 2026 |
| Prepayment | Bridgewell Marketing Co | 489 Advertising | $9,600.00 Remaining: $7,200.00 | 1 Apr 2026 - 31 Mar 2027 | In Progress | 2 May 2026 |
| Prepayment | Pacific Crest IT Services | 520 Software Licences | $22,500.00 Remaining: $18,750.00 | 1 Feb 2026 - 31 Jan 2027 | In Progress | 28 Apr 2026 |
| Unearned Revenue | Greenfield Property Group | 200 Rental Income | $48,000.00 Remaining: $0.00 | 1 Jan 2025 - 31 Dec 2025 | Completed | 15 Apr 2026 |
| Prepayment | Lakeside Fitness Collective | 310 Office Supplies | $11,400.00 Remaining: $9,500.00 | 1 May 2026 - 30 Apr 2027 | In Progress | 22 Apr 2026 |
Spreadsheets weren't built for month-end
As schedules and entities multiply, manual prepayment and revenue recognition gets slow, fragile and hard to trust.
Manual schedules are hard to maintain
One changed formula or inserted row can quietly break months of recognition, and nobody notices until review.
Month-end journals eat hours
Recalculating and re-keying recognition entries every period is slow, repetitive and easy to get wrong under deadline.
Balances are hard to reconcile
Tying prepayment and deferred revenue balances back to Xero means constant manual checking across tabs.
Errors hide as you scale
More schedules and more entities mean more places for a small mistake to slip through unnoticed.
Everything you need to recognise revenue and prepayments
Purpose-built for accountants and finance teams who live in Xero. Accurate, repeatable and easy to audit.
Smart schedules
Build straight-line or pro-rata recognition schedules in seconds from a start date, end date and amount.
Xero-native journals
Post monthly recognition journals straight into Xero, to the right accounts, on the right dates.
Balance visibility
See remaining balances and what's left to recognise, per schedule and across the whole organisation.
Automatic month-end posting
Prepaidly posts each month's recognition journal to Xero automatically at month end. Prefer manual control? Bulk-post, or post one schedule at a time, whenever you like.
Multi-entity friendly
Manage prepayments and unearned revenue across multiple Xero organisations from one place.
Audit-ready records
Every schedule and posted journal is tracked, so your workings are easy to review and hand over.
From spreadsheets to posted journals in three steps
No migration project and no new ledger. Connect Xero and you're recognising within minutes.
- Step 1
Connect Xero
Securely connect your Xero organisation. Prepaidly reads your chart of accounts so journals land in exactly the right place.
- Step 2
Create or import schedules
Add prepayments and unearned revenue one at a time, or import them in bulk. Choose straight-line or pro-rata recognition.
- Step 3
Recognise automatically
At month end Prepaidly posts your recognition journals to Xero for you. Prefer to stay hands-on? Bulk-post everything that's due, or post individual schedules, in a few clicks.
A clear view of every schedule
Open any prepayment or unearned revenue schedule and see exactly what has been recognised, what is posted to Xero, and what is still to come.
See the whole schedule at a glance
Every period, amount and running balance in one view, with posted and upcoming journals clearly marked.
Post with confidence
Recognition amounts and posting dates are calculated for you and sent straight to Xero. No re-keying.
Always know what's left
Recognised-to-date and remaining balance update as you post, so reconciliation is effortless.
Annual software licence
Straight-line · 1 Jan 2026 – 31 Dec 2026
| # | Posting date | Amount | Balance | Status |
|---|---|---|---|---|
| 1 | 31 Jan 2026 | $1,000 | $11,000 | Posted |
| 2 | 28 Feb 2026 | $1,000 | $10,000 | Posted |
| 3 | 31 Mar 2026 | $1,000 | $9,000 | Posted |
| 4 | 30 Apr 2026 | $1,000 | $8,000 | Posted |
| 5 | 31 May 2026 | $1,000 | $7,000 | Scheduled |
| 6 | 30 Jun 2026 | $1,000 | $6,000 | Scheduled |
Trusted by accountants and finance teams
From public practices to in-house finance teams, organisations use Prepaidly to manage prepayments and unearned revenue in Xero.
“We stopped maintaining manual schedules in Excel. Posting the monthly journals to Xero from one dashboard cut our month end prep time noticeably.”
“For unearned revenue on annual contracts, we needed something between 'giant spreadsheet' and custom dev. Prepaidly fits how we already work in Xero.”
“Reconciling prepaid balances across multiple entities was error-prone and time consuming. Prepaidly gives us confidence our schedules are accurate and audit ready.”
Pricing that fits how you use Xero
Choose a plan by how many active schedules you run. All plans connect to Xero and include straight-line recognition and posting.
Free
Try Prepaidly on your own Xero data with a small set of prepayment and unearned revenue schedules. A simple way to test straight-line recognition before upgrading.
Schedules
Up to 3 active schedules
$0per monthGet started free- Most popular
Standard
Built for growing teams managing regular prepayment and unearned revenue schedules, with enough capacity for month-end posting as workload picks up.
Schedules
Up to 50 active schedules
$49per monthPurchase plan Professional
Designed for finance teams running higher schedule volumes who need stronger visibility across prepayments, unearned revenue, and reliable month-end posting.
Schedules
Up to 100 active schedules
$79per monthPurchase planCustom
For larger organisations with high schedule volumes or bespoke reporting, onboarding, and support needs that require a tailored Prepaidly implementation and plan.
Schedules
100+ active schedules
By quoteContact us
All prices are in Australian dollars (AUD) and are inclusive of GST.
Frequently asked questions
Prepaidly builds amortisation schedules for prepayments and unearned (deferred) revenue, tracks the remaining balance on each one, and posts your monthly recognition journals straight into Xero, replacing the spreadsheets most teams rely on today.
No. Prepaidly works alongside Xero, which stays your source of truth. Prepaidly handles the recognition schedules and posts the journals into Xero, so your ledger and reports stay accurate.
An active schedule is any prepayment or unearned revenue schedule that still has a balance left to recognise. Once a schedule is fully recognised (completed), it no longer counts toward your plan's active-schedule limit.
Automatically. At month end Prepaidly posts each schedule's monthly recognition journal straight into Xero, to the right accounts and dates. You can also post manually whenever you like: bulk-post every journal due for a period in one go, or post a single schedule's journal on its own.
Yes. Dashboards show your current prepayment and unearned revenue balances, what has been recognised to date and what remains, both per schedule and across your whole organisation.
Yes. You can upgrade or downgrade at any time as your number of active schedules changes, and the new plan applies from your next billing cycle.
No. Plans are billed month-to-month with no lock-in, and you can cancel whenever you need to.
Still have a question? Email our team.
Move prepayments and unearned revenue out of spreadsheets
Connect Xero, build your first recognition schedule and post a monthly journal today.
Free plan available. No credit card required.